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TOWN BOARD MINUTES
August 7, 2001

Posted 08/07/2001


Proceedings of a regular meeting of the Pittsford Town Board held on Tuesday, August 7, 2001 at 7:00 P.M. local time in Pittsford Town Hall.

PRESENT
Supervisor Carpenter; Councilpersons Zutes, Marini, Higgins, Green; Town Attorney Lusk; Staff persons Elliott, Duane, Wilson, Chuhta.

ABSENT
None

ATTENDANCE
17

PLEDGE OF ALLEGIANCE

Supervisor Carpenter welcomed everyone to the meeting and began the first public hearing of the evening.

PUBLIC HEARING: SISTERS OF ST. JOSEPH REZONING APPLICATION
Supervisor Carpenter opened the hearing noting that the public hearing was needed to hear comments to correct a front setback figure that was on the original Sisters of St. Joseph Incentive Zoning application. He stressed that the building does not move and that only a figure on a map changes. The hearing was then opened to public comments.

  • Ed Parrone of D. J. Parrone & Associates PC, 400 Whitney Road, as a representative for the Sisters of St. Joseph, spoke to the board and stated that there was a need to correct a clerical error on a map on the original application. The correct setback figure is two hundred thirty feet (230'), not two hundred sixty feet (260').

There being no other comments, the public hearing was closed.

SISTERS OF ST. JOSEPH REZONING APPLICATION APPROVED
A resolution was offered by Carpenter, seconded by Higgins,
RESOLVED, that Town Board approves the Sisters of St. Joseph Re-zoning Application with the conditions outlined in Attachment A.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

PUBLIC HEARING: PITTSFORD CONSOLIDATED SEWER DISTRICT EXTENSION 68 (SISTERS OF ST. JOSEPH/ROCHESTER)
Supervisor Carpenter opened the hearing, explaining the public hearing process for a sewer extension that would provide sanitary sewers to the property for the newly approved Sisters of St. Joseph Motherhouse. He then opened the hearing to public comment.

  • Ed Parrone of D. J. Parrone & Associates PC, 400 Whitney Road, as representative for the Sisters of St. Joseph, explained that there are sewers in the area and that an extension is necessary to provide sanitary sewers to this property.

As there were no other speakers, the Supervisor closed the hearing.

SEQRA PROCEEDINGS: PITTSFORD CONSOLIDATED SEWER DISTRICT EXTENSION 68 (LANDS OF SISTERS OF ST. JOSEPH/ROCHESTER)
A resolution was offered by Carpenter, seconded by Zutes,
RESOLVED, that the Town Board, after establishing Lead Agency for SEQR on May 1, 2001 has determined that no further action is required at this time for the property known as Pittsford Consolidated Sewer District Extension 68, Lands of Sisters of St. Joseph/Rochester.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

PITTSFORD CONSOLIDATED SEWER DISTRICT EXTENSION 68 (LANDS OF SISTERS OF ST. JOSEPH/ROCHESTER) APPROVED
A resolution was offered by Zutes, seconded by Higgins,
RESOLVED, that the Town Board approves the establishment of Pittsford Consolidated Sewer District Extension 68 (Lands of Sisters of St. Joseph/Rochester), subject to the approval of New York State Audit and Control. (See Attachment B.)
ROLL CALL: Ayes, all. Nays, none. Declared carried.

SUPERVISOR'S ANNOUNCEMENTS
Supervisor Carpenter announced that the Antique Car and Buffalo Bills parades were very impressive and that the Bills have indicated that they wish to participate in a parade again next year. The Supervisor expressed his appreciation to staff members Scott Bryson, Linda Dillon, Becky Brill, Jessica Breindel and many others for their work in putting these events together.

MINUTES OF JULY 17, 2001 APPROVED
A resolution was offered by Zutes, seconded by Higgins,
RESOLVED, that the minutes of July 17, 2001 are approved as amended.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

DISCUSSION: 18 GOLF AVENUE REQUEST
Thomas and Nancy Hooker, 18 Golf Avenue, requested that the Town Board allow them to build a garden shed in a conservation easement on their property and allow them to move an existing driveway to an area within the conservation easement.

Supervisor Carpenter deferred the issue to the next Town Board meeting, August 21, 2001 to allow the Town Board members to walk the site and evaluate this request.

DISCUSSION: CONSTRUCTION OF SOCCER FIELD AND SOFTBALL FIELD WITH IRRIGATION SYSTEM AT GREAT EMBANKMENT PARK
Parks and Recreation Director Paul Wilson discussed a proposal to complete Phase II of the Great Embankment Park project. He noted that the completion of this phase will substantially finish the park and that he looks for this phase to be completed and ready for use in the spring of 2003. When asked if there was any additional work that could be done at the Great Embankment Park, he said that there is the potential for construction of a minor league field in Section 3 but that there are no plans at the present for that area.

SOCCER FIELD AND SOFTBALL FIELD WITH IRRIGATION SYSTEM CONSTRUCTION APPROVED AT GREAT EMBANKMENT PARK; FUNDING FROM RECREATION TRUST FUND APPROVED
A resolution was offered by Marini, seconded by Green,
RESOLVED, that the Parks and Recreation Department is authorized to perform work associated with the construction of a soccer field and softball field with irrigation system at the Great Embankment Park at a cost not to exceed $41,000.00; and it is
FURTHER RESOLVED that the source of funding will be the Recreation Trust Fund, and the Director of Finance is authorized to make the appropriate budget entries.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

DISCUSSION: GRIFFITH PARK IMPROVEMENTS
Director of Parks and Recreation Paul Wilson told the Town Board that the plan for the Griffith Park improvements is on schedule. The Parks Department expects to have the pavement removed no later than August 17th, seeding to be done this fall, and the parkland would be added to the 2002 mowing schedule.

DISCUSSION: TOWN/SCHOOL/VILLAGE PARTNERSHIP
Supervisor Carpenter indicated that he had met with School Board President Kim McCluski to discuss ways that a partnership could be formed between the Town, School District and Village, and they agreed upon a four-step proposal to take to their respective boards to try to reach an agreement.

  1. Form a joint committee, made up of the School Project Advisory Team, the Town Library and Community Center Citizen's Advisory Groups, and the Village Comprehensive Plan Committee. The joint committee would meet to discuss current planning efforts.
  2. Establish an on-going leadership meeting, with representatives from the Town, School District, and Village that would meet on a monthly basis to review overall activities and issues.
  3. Form a Joint Athletic Committee, following the recommendation of the School's Athletic Committee, to look at future athletic needs.
  4. Form a committee, made up of representatives from the Town, School District and Village, to look at additional opportunities to form partnerships.

Supervisor Carpenter also indicated that he has met with Tom Farlow, a Village Trustee, and that they have also discussed these issues.

It was agreed that the proposal will be discussed at the August 7th Town Board meeting, the August 13th School Board meeting, and an upcoming Village Board meeting; after which, the three representatives expect to meet again to finalize the proposal and make a public announcement.

DISCUSSION: FACILITIES PLANNING UPDATE
Supervisor Carpenter said that he has met with the Facilities Design Team several times and that the Library and Community Center Citizen's Advisory Committees are ready to begin meeting. The schedule for those meetings will be the first and third Thursdays of the month for the Community Center Citizen's Advisory Committee and the second and fourth Thursdays of the month for the Library Citizen's Advisory Committee.

He noted that the town plans to rely heavily on the town web-site, www.townofpittsford.org, to get information out to not only the committee members but also to the public.

CONTRACT WITH PITTSFORD ANIMAL HOSPITAL AUTHORIZED
A resolution was offered by Higgins, seconded by Marini,
RESOLVED, that the Town Board authorizes the Supervisor to sign a one-year contract with the Animal Hospital of Pittsford to provide after-hours boarding of stray animals and professional veterinary services for the Town of Pittsford.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

INTERMUNICIPAL AGREEMENT AUTHORIZED WITH TOWN OF BRIGHTON FOR SNOW REMOVAL SERVICES
A resolution was offered by Green, seconded by Zutes,
RESOLVED, that the Supervisor is authorized to sign an intermunicipal agreement with the Town of Brighton for snow removal services on Allen's Creek Road from November 1, 2001 through April 30, 2002.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

TOBEY ROAD OPTION AND RIGHT OF ENTRY AGREEMENT AUTHORIZED
A resolution was offered by Zutes, seconded by Green,
RESOLVED, that the Town Board authorizes the Town Supervisor to sign, on behalf of the Town, an Option to Purchase and Right of Entry contract for the property depicted on the attached map to complete the Tobey Road re-alignment project. (See Attachment C.)
ROLL CALL: Ayes, all. Nays, none. Declared carried.

PERSONNEL MATTER: LONGEVITY PAYMENT APPROVED
A resolution was offered by Zutes, seconded by Higgins,
RESOLVED, that the Town of Pittsford amends Section 7.6 of the Personnel Rules to read: "Such employees reaching ten (10) years of service during the calendar year will be eligible for the benefit as of the anniversary date. Payment will be made on the anniversary date of the tenth (10th) year, then all payments thereafter, on the first pay period of November." It is FURTHER RESOLVED that this amendment shall be effective January 1, 2001.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

CONFERENCE ATTENDANCE AUTHORIZED: TOWN CLERK, PLANNING BOARD SECRETARY AND ZONING BOARD OF APPEALS SECRETARY
A resolution was offered by Marini, seconded by Green,
RESOLVED, that the Town Clerk Patricia Chuhta, Planning Board Secretary Linda Dzakowic, and Zoning Board of Appeals Secretary Sandie Freitag are authorized to attend the American Notary Seminar in Rochester on August 9, 2001.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

EXECUTIVE SESSION CALLED
A resolution was offered by Carpenter, seconded by Zutes,
RESOLVED that the Town Board will go into executive session to discuss a personnel matter.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

As there was no further business, the Supervisor adjourned the meeting at 8:30 P.M.

Respectfully submitted,


Patricia E. Chuhta
Town Clerk


THE OFFICIAL BOARD MINUTES ALONG WITH ATTACHMENTS, IF ANY, ARE ON FILE IN THE TOWN CLERK'S OFFICE, LOCATED IN THE PITTSFORD TOWN HALL, 11 S. MAIN STREET, AND ARE AVAILABLE FOR REVIEW DURING REGULAR BUSINESS HOURS OF 9:00 A.M. TO 5:00 P.M. WEEKDAYS.